Additional Program Requirements

Once admitted to the program, students need to meet the following additional program requirements:

Year Specific Requirements

Upon Program Admission

All students offered admission to the Dietetics Major must complete a criminal record check (CRC) through the BC Ministry of Justice. The deadline to submit the CRC application and associated fee will be specified in the admissions offer email to successful applicants. All admission offers are considered conditional until the program receives a satisfactory criminal records check. See program Policy 1.02 for more details.

All students must complete a new CRC, regardless of whether a CRC has been completed in the past. The CRC covers an individual for 5 years; therefore the CRC will be valid for students through all years of study in the program, including Year 5 Internship.

Instructions to complete an online CRC application

  1. Use the following link to access the Criminal Record Check application online: https://justice.gov.bc.ca/eCRC/.
  2. Read through the criteria on the main page to determine if you meet the requirements to proceed with an online application. If you meet the criteria, proceed to step 3 here. If you do not meet the listed criteria, refer to the information below for 'Individuals ineligible to complete an online CRC application'.
  3. Use the UBC Dietetics Program Access Code: LELE55LT5Y.
  4. Select “Request a New Criminal Record Check” at the bottom of the page.
  5. Fill out the Applicant Information section. In the “Applicant Position/Title,” fill in “student”.
  6. Answer the personal security questions.
  7. You will then be directed to the payment page where you will be prompted to pay the non-refundable fee.

Individuals ineligible to complete an online CRC application

  1. If you do not meet the listed criteria for an online CRC application, you will be required to complete a paper copy of the Consent to a Criminal Record Check form. Fill in the form as follows:
    • Page 1:
      • PART 1: Use your full legal name. Ensure your Birth Date is correct.
      • PART 2: This section is complete, leave Section B blank.
      • PART 3: Leave blank.
      • Signature: Do not forget to sign AND date
    • Page 2: This page is for reference purposes only. The checklist is optional.
  2. Drop off or mail in your original (no photocopies) Consent to a Criminal Record Check form along with your ID verification.
    • ID verification requirement: The program is required to verify the ID of each applicant against the consent form information. When handing in this form, be sure to bring a piece of ID that can be used to verify the information on the consent form. Please use a Canadian driver’s license if you have one. Send a photocopy of both sides of your ID if mailing in.
    • Fee payment: Please ensure your email address is included on the form. You will be contacted via email by the Criminal Records Review Program for payment options.
    • Forms can be either mailed or hand delivered to Heather Tufts. To hand deliver, email heather.tufts@ubc.ca to make an appointment. To mail, send to: Attn: Heather Tufts, FNH 230 – 2205 East Mall, Vancouver, BC V6T 1Z4
    • Note: The original Consent to a Criminal Record Check form and ID must be RECEIVED by the date outlined in your admissions email.

Further information about the Criminal Record Check can be found on the Ministry of Justice website.

If you have any questions, please contact Tamar Kafka (tamar.kafka@ubc.ca).

As part of the admissions requirements, all students are required to purchase UBC student accident insurance for the full length of the program upon admission to the Dietetics Major. Refer to program Policy 1.03 for details. This will cover students in the event of accidents in student activities in non-classroom settings. The deadline to submit the insurance fee will be specified in the admissions offer email to successful applicants.

Instructions to Obtain Student Accident Insurance:

Pay the $21 ($7 per year for 3 years) non-refundable Student Accident Insurance fee online here by the deadline specified in the admissions offer email to successful applicants.

For use in program-related online systems, all students must provide the following items to the program upon their acceptance:

  • Campus Wide Login (CWL) - CWL only, NOT password
  • UBC alumni email address - Sign up here https://id.ubc.ca/

Email this information to the Dietetics Program Assistant at lfs.dieteticsprogramassistant@ubc.ca by the deadline specified in the admissions offer email to successful applicants.

To ensure students receive program communications, students should notify the Dietetics Program Leader or Dietetics Education Coordinator if they change any of their contact information.

For legal name changes, students need to update their legal name with UBC, as well as informing either the Dietetics Program Leader or Dietetics Education Coordinator.

Year 3

Dietitians of Canada is the professional association for dietitians in Canada. All students are required to join as part of FNH 380 course requirements.

More information and application procedures are available on the Dietitians of Canada website.

All students in dietetics are required to obtain a FoodSafe Level 1 certificate prior to taking FNH 341 in year 3 and a FoodSafe Level 2 certificate prior to taking FNH 440 in Year 4. FoodSafe Level 2 can be more difficult to access than FoodSafe Level 1, so make plans in advance to take it by the required date.

Several local community continuing education agencies offer these courses. Course information can be found at foodsafe.ca. Courses are sometimes offered on campus as well (student groups may arrange these courses as a fundraiser). Information will be forwarded as it becomes available.

Year 4

This is an annual activity that occurs in Year 4 of the program to match students to their internship core site.  Student placement preferences are considered, but cannot be guaranteed.  If the Core Site Ranking form is not submitted by the deadline, students will still be matched, however, preference will not be taken into consideration. Policy 1.01 outlines the specific process for core site matching.

Sessions are arranged in Year 4 to help students learn about the site matching process and the internship core sites. Site internship coordinators attend these session. Student attendance is highly recommended but not required. Additional core site information, including site profiles, are available to help inform core site ranking preferences and will be made available to Year 4 students prior to the site matching sessions.

Students are required to report any new criminal offenses, since completing the Criminal Record Check upon admission, to the DEC prior to internship. If no new offenses, nothing is required to be sent to the DEC.

As stated in the academic calendar, prior to the internship year, all students must submit proof of health authority-required immunizations. In year 4, all students will be required to have an immunization review at UBC Student Health Services.

The immunization review process requires students to:

  1. Read the Immunization Review Instructions for detailed explanations of each step in the review process.
  2. Complete the immunization review activities. Refer to the Immunization Review Instructions in step 1 above for full activity and deadline details. Highlights include:
    • December - February: Locate childhood and adult immunization records.
    • January: Book TWO appointments with a nurse at UBC Student Health Services.
    • March or April: Bring required documents to first UBC Student Health Services appointment (refer to the Immunization Review Instructions for list of required documents).
  3. Pay online for the immunization review by the April deadline as stated in the Immunization Review Instructions.

Policy 1.18 further outlines the specific process for the immunization requirement.

As part of UBC Dietetics Program Policy 1.04 and in accordance with health and safety regulations, health authority caregivers are required to wear fitted respiratory masks when observing or providing care to patients or clients who have suspected, known, or probable cases of airborne infections.  Respiratory mask fit testing for year 4 students and year 3 advanced placement students (with confirmed internship placements) will be done prior to internship.

A specific date for the fit testing will be arranged for the end of April. Students will be expected to sign up for a time slot and submit payment by April 6, 2018. The cost of this process will be $27. Upon completion of the testing you will be given documentation, which is required for internship by all health authorities.

Payment link will be posted here. Students will be notified when they need to sign-up and submit payment.

This is a WorkSafeBC orientation that students are required to complete prior to the start of internship. Year 4 students will be notified when they need to complete the Bullying and Harassment Module.

Certificates of completion should be emailed to the FNH Front Desk Assistant.

Students will be required to complete the Pre-Internship Requirements Checklist  at the end of Year 4.  An email will be sent during Year 4 indicating when to complete the checklist.