Additional Program Requirements

Once admitted to the program, students need to meet the following additional program requirements:

Year Specific Requirements

Upon Program Admission

As stated in the academic calendar, and in alignment with Dietetics Program Policy 1.18, all students must submit proof of health authority-required immunizations. In order to ensure all health authority guidelines and policies are met, all students, without exception, are required to have their immunization review completed through UBC Student Health Services.

The immunization review process requires students to:

  1. Read the Immunization Review Instructions . This is a detailed explanations of each step in the immunization review process.
  2. Complete the immunization review activities. Refer to the Immunization Review Instructions in step 1 above for full activity and deadline details. Highlights include:
    • May onwards: Start to locate your childhood and adult immunization records.
    • May/June: Book your TWO appointments with a nurse at UBC Student Health Services by the deadline stated in your admissions email.
    • May onwards: Attend your first appointment at UBC Student Health Services, and bring any required documentation (refer to the Immunization Review Instructions for list of required documents).
  3. Pay online for the immunization review by the deadline stated in the admissions offer email. In order to submit your payment, you will need the Dietetics Application Number (also known as dietetics PIN #) that was assigned to you.

All students offered admission to the Dietetics Major must complete a criminal record check (CRC) through the Province of BC's Criminal Records Review Program (CRRP). The deadline to submit the CRC application and associated fee will be specified in the admissions offer email to successful applicants. Note: The program will receive the results of your CRC check directly from the CRRP at a later date. The stated deadline is for the CRC application and fee submission only . All admission offers are considered conditional until the program receives a satisfactory criminal records check. See program Policy 1.02 for more details.

All students must complete a new CRC, regardless of whether a CRC has been completed in the past. The CRC covers an individual for 5 years; therefore the CRC will be valid for students through all years of study in the program, including Year 5 Practice Education.

Instructions to complete an online CRC application

  1. Use the following link to access the Criminal Record Check application online: https://justice.gov.bc.ca/eCRC/.
  2. Read through the criteria on the main page to determine if you meet the requirements to proceed with an online application. If you meet the criteria, proceed to step 3 here. If you do not meet the listed criteria, refer to the information below for 'Individuals ineligible to complete an online CRC application'.
  3. Use the UBC Dietetics Program Access Code: LELE55LT5Y.
  4. Select “Request a New Criminal Record Check” at the bottom of the page.
  5. Fill out the Applicant Information section. For “Position with organization,” fill in “student”.
  6. Answer the personal security questions.
  7. You will then be directed to the payment page where you will be prompted to pay the non-refundable fee.

Individuals ineligible to complete an online CRC application

  1. If you do not meet the listed criteria for an online CRC application, you will be required to complete a paper copy of the Consent to Criminal Record Check Cover Page and Form. Request this form from Katie Wilkie (kaitlin.wilkie@ubc.ca).  Fill in the form as follows:
    • Page 1:
      • SECTION 1: Leave blank, this will be completed by a Dietetics Program Team member when you hand the forms in (in-person).
      • SECTION 2: Read and complete check list (the second point will be covered when you hand in your forms as noted above).
    • Page 2:
      • PART 1: Use your full legal name. Ensure your Birth Date is correct.
      • PART 2: This section is already complete.
      • PART 3: This section is already complete.
      • PART 4: Leave blank.
      • PART 5: Sign and date.
  2. Drop off (in person) your original (no photocopies) Consent to a Criminal Record Check Cover Page and Form (2 pages total).
    • ID verification requirement: The program is required to verify two pieces of ID (one primary and one secondary) of each applicant against the consent form information. When handing in this form, be sure to bring two pieces of ID that can be used to verify the information on the consent form. Please use a Canadian driver’s license if you have one.  Information about which ID is acceptable can be found here: Identity Verification Before Criminal Records Review.
    • Fee payment: Please ensure your current email address is included on the form. You will be contacted via email by the Criminal Records Review Program for payment options.
    • Forms should be hand delivered to Barbara Wakal (FNH 230 – 2205 East Mall, Vancouver, BC V6T 1Z4); Monday through Friday from 8:30am to 4:30pm.
    • If you are unable to accommodate the above times and/or drop-off location, please contact Katie Wilkie (kaitlin.wilkie@ubc.ca).
    • Note: The original Consent to a Criminal Record Check form and ID must be RECEIVED by the date outlined in your admissions email.

Further information about the Criminal Record Check can be found on the Province of BC website.

If you have any questions, please contact Katie Wilkie (kaitlin.wilkie@ubc.ca).

As part of the admissions requirements, all students are required to purchase UBC student accident insurance for the full length of the program upon admission to the Dietetics Major. Refer to program Policy 1.03 for details. This will cover students in the event of accidents in student activities in non-classroom settings. The deadline to submit the insurance fee will be specified in the admissions offer email to successful applicants.

Instructions to Obtain Student Accident Insurance:

Pay the $21 ($7 per year for 3 years) non-refundable Student Accident Insurance fee online here, using your assigned Dietetics Application Number (also known as dietetics PIN#), by the deadline specified in the admissions offer email to successful applicants.

To ensure students receive program communications, students should notify the Dietetics Program Leader or Dietetics Education Coordinator if they change any of their contact information.

For legal name changes, students need to update their legal name with UBC, as well as inform Dietetics Program staff.

Photos and videos may be taken as a part of course or extracurricular activities and used for promotional or other reasons (e.g. social media accounts, program website, program-related presentation slides). You may refuse your photo being taken at any time.

Complete the UBC Consent to Use of Image form as follows:

  • Name of coordinating unit: UBC Dietetics Major
  • Shoot date: suggest 'Current until program graduation'
  • Shoot location: suggest 'as applicable'
  • Name of photographer: suggest leave blank
  • Save the file in the following format: Student last name.Student first name.PhotoRelease.Grad year (e.g.Smith.Jane.PhotoRelease.2021).
  • Email the completed and signed electronic version to the Administrative Support for Food Nutrition and Health at barbara.wakal@ubc.ca by the deadline specified in the admissions offer email to successful applicants.

Students are required to complete the Bullying and Harassment Module upon program admission. This is a WorkSafeBC orientation that students must complete prior to their practice education placements. Certificates of completion should be emailed to the FNH Front Desk Assistant at barbara.wakal@ubc.ca, by the deadline specified in the admissions offer email.

Year 3

Dietitians of Canada is the professional association for dietitians in Canada. All students are required to join to complete the requirements of FNH 380.

More information and application procedures are available on the Dietitians of Canada website.

All students in dietetics are required to obtain a FoodSafe Level 1 certificate prior to taking FNH 341 in Year 3 and a FoodSafe Level 2 certificate prior to taking FNH 440 in Year 4. FoodSafe Level 2 can be more difficult to access than FoodSafe Level 1, so make plans in advance to take it by the required date.

Several local community continuing education agencies offer these courses. Course information can be found at foodsafe.ca. Courses are sometimes offered on campus as well (student groups may arrange these courses as a fundraiser). Information will be forwarded as it becomes available.

Year 4

This is an annual activity that occurs in Year 4 of the program to match students to their practice education core site.  Student placement preferences are considered, but cannot be guaranteed.  If the Core Site Ranking form is not submitted by the deadline, students will still be matched, however, preference will not be taken into consideration. Policy 1.01 outlines the specific process for core site matching.

Sessions are arranged in Year 4 to help students learn about the site matching process and the practice education core sites. Core site coordinators from each site attend these sessions, either in person or remotely. Student attendance is highly recommended, but not required. Additional core site information, including site profiles, are available to help inform core site ranking preferences and will be made available to Year 4 students prior to the site matching sessions. UBC Dietetics staff will inform Year 4 students in the fall of each year once the date/time of these sessions has been confirmed with the core site coordinators.

Note: This requirement will be completed upon admission to the program starting with the Grad Class of 2022.

As stated in the academic calendar, and in alignment with Dietetics Program Policy 1.18, prior to the practice education year, all students must submit proof of health authority-required immunizations. In order to ensure all health authority guidelines and policies are met, all students, without exception, are required to have their immunization review completed through UBC Student Health Services.

The immunization review process requires students to:

  1. Read the Immunization Review Instructions for detailed explanations of each step in the review process.
  2. Complete the immunization review activities. Refer to the Immunization Review Instructions in step 1 above for full activity and deadline details. Highlights include:
    • December - February: Locate childhood and adult immunization records.
    • January: Book TWO appointments with a nurse at UBC Student Health Services.
    • March or April: Bring required documents to first UBC Student Health Services appointment (refer to the Immunization Review Instructions for list of required documents).
  3. Pay online for the immunization review by the deadline stated in the Immunization Review Instructions. You will need the Dietetics Application Number that was assigned to you in order to submit payment. You can locate this number by referring to the email you received upon acceptance into the program.

Note: This requirement will be completed upon admission to the program starting with the Grad Class of 2022.

This is a WorkSafeBC orientation that students are required to complete prior to the start of practice education. Year 4 students will be notified when they need to complete the Bullying and Harassment Module.

Certificates of completion can be emailed to the FNH Front Desk Assistant at barbara.wakal@ubc.ca.

Students are required to promptly report any new criminal offences to the DEC, which may have occurred since completing the Criminal Record Check upon program admission. If there are no new offences, nothing is required to be sent to the DEC.

As part of UBC Dietetics Program Policy 1.04 and in accordance with Practice Education Guidelines for BC Respiratory Protection, health authority caregivers are required to wear fitted respiratory masks when observing or providing care to patients or clients who have suspected, known, or probable cases of airborne infections. In order to ensure all relevant guidelines and policies are met, all Year 4 students must have their fit testing done through this process prior to their practice education. The only exception are those placed at Providence Health Care; these students will be fit tested at the core site in September.

The cost associated with fit testing is $25. Upon completion of the testing students will be given documentation, which they are required to carry on their person at all times during the practice education year.

DATE: 2020 Date TBD

TIME: 2020 Time TBD

WHERE: 2020 Location TBD

Submit payment and register for your preferred 30min slot here: https://raqbow.wufoo.com/forms/m1g3r4ol1mw6n72/.

Students will be required to complete the Pre-Placement Requirements Checklist  at the end of Year 4.  An email will be sent during Year 4 indicating when to complete the checklist.