Health Authority Placement Requirements

 

Requirements for All Health Authority Placements

The Student Practice Education Core Orientation (SPECO) is a requirement for all interns to complete prior to starting internship.

SPECO contains several modules on various orientation topics. All modules are required to be completed, including additional topics linked within SPECO (e.g. violence prevention modules, hand hygiene module).

 

Directions for Completing SPECO

To access the Student Practice Education Core Orientation (SPECO), sign up for a Learning Hub account:

  • Use your full, legal name and UBC Alumni email address to create your account. Make sure you know how to access this email address as you will receive a verification email after signing up.
  • Follow the instructions in the verification email to confirm and finalize your new Learning Hub account. Select "Student" account and your core site Health Authority from the menu of options.
  • Once you have selected a “Student” account, complete your account profile. Fill out the required fields ONLY, with the following information:

Name – your legal first and last name

Student role – Dietetic Intern

Student type – Undergraduate

Program of study – UBC Dietetics Program

NOTE: Due to UBC server firewalls, it may take several hours to receive the verification email in your inbox. It will arrive eventually - make sure to plan extra time for this, as you will need to verify your email address to finalize creation of your account. The verification email may also be flagged as [Potential Spam] by UBC servers; you can disregard this warning.

  1. Once your account is created, log back into the Learning Hub to access the SPECO modules. Type "SPECO" into the search bar from the home page of your account.
  2. Complete all of the SPECO modules and additional prerequisites – you can complete the modules in more than one sitting. The system will keep record of which modules you have completed.
  3. Complete the Student Health Authority Orientation Checklist at the end of "Next Steps" module and save your SPECO Certificate of Completion.
    • The certificates of completion for the courses are available under "Training History" of your user profile.
  4. Email the completed Student Health Authority Orientation Checklist and SPECO Certificate of Completion to your Core Site Internship Coordinator by the end of the first week of internship.
    • If the checklist cannot be electronically filled in, email a scanned copy or photo of the completed checklist.

 

Additional Health Authority Requirements

These are requirements specific to each Health Authority, in addition to SPECO.

  • Complete the confidentiality form
  • Review the information on the Placement Orientation page. Take an overview look at the items under these categories:
    • Guidelines
    • Policies
    • Clinical Decision Support Tools (CDSTs)
  • Items on the Placement Orientation page that not necessary for Dietetic Interns:
    • ACCU-CHEK® Inform II Glucose Meter module - not required
    • Print/bring unit/location orientation checklist -  not required
    • Automated Medication Distribution System (ADMS/PYXIS) access or PARIS Electronic Documentation System - not required
    • Student Training For Mental Health, Residential and End of Life - not required

Review “Orientation for Student and Faculty” page and complete items 2 - 5 listed under “Prior to Placement”

  • Before August 8th, scan and email completed IH External User Access Agreement to your Site Coordinator
  • Review the Student Placement Administrative Policy AU1100 prior to commencement of your internship placement(s).  Sections 3.21 and 3.22 not applicable. Associated Interior Health policies within AU 1100 should be reviewed.  These policies can be found on the Policies page and include, but are not limited to:
    • AR0400 Privacy & Management of Confidential Information
    • AR0450 Managing Privacy & Security Breaches / Violations
    • AR0500 Email &Text Messaging
    • AR0600 Internet Access Policy
    • AR0100 Acceptable Use of Information Systems
    • AV1300 Staff Influenza Immunization and Exclusion
    • AV0900Prevention and Management of Exposure to Communicable Diseases
    • AV1900 Respiratory Protection Program
    • AU0100 Standards of Conduct
    • AU1000 Workplace Environment
  • CPR is not required

  • Information about Island Health placement requirements will be communicated by your site coordinators and the UBC Dietetics Practice Educator
  • If you would like to do a placement at Island Health (and it is NOT your core site), contact the UBC Dietetics Practice Educator

See the Student Practice page for more information

  • Complete the online employee orientation (available from the site coordinator)
  • Complete the confidentiality form (available from the site coordinator)

If you are doing an elective placement, orientation requirements will be communicated by the Northern Health site coordinators or your preceptor

  • Complete the confidentiality form - see the Dietetics section on the Students page

  • If Vancouver Coastal Health (VCH) is your core site: Information about placement requirements will be communicated to you by the VCH site coordinators
  • If you are doing an elective placement: Complete the online VCH Confidentiality Undertaking. The confidentiality undertaking is located with the Student Practice Education Core Orientation (SPECO) modules in the “Information Privacy” section
  • UBC-issued student photo identification and name badges must be worn at all times during placements with VCH